Humi is Canada's complete HR, Benefits, and Payroll solution. Digital employee onboarding, time off tracking, benefits integration, complete payroll, and more. HR system HR software Canada Canadian (Humi Inc, Humi HR, Humi RH).

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Glossary

Terms and vocabulary for HR, Payroll, and Benefits

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Humi Glossary of Terms


The following is a helpful resource for those just getting started in HR, Payroll, & Benefits. In many cases, we define a term specifically in the context of the Humi Platform.

Can't find what you're looking for? Reach out to contact@humi.ca.


A


Accrual
Time off accruals are chunks of time off that employees earn over time, as they work at a company. Humi supports virtually every accrual methodology under the sun - accruals at any frequency, up front or otherwise, capped or carryover, etc.

Accrual Frequency
Accruals can occur at any frequency including weekly, semi-monthly, bi-weekly, monthly, quarterly, or yearly. Accruals can also be granted at the beginning (up front) or ending of an accrual period.

Applicant
Humi stores everyone who applies to your external job board (powered by Humi) in the Recruiting Module as an Applicant. Applicants can be rated, sorted, filtered, and your team will be able to leave internal notes on each Applicant to track their thoughts on them over time.

Approval Flow
Humi supports advanced approval flows for time off requests. For example, a company may choose to have a multi-step approval flow in which managers must first approve a request, then with admins having the final say.

B


Bonus
A bonus is additional money added to a base salary or wage, sometimes on a seasonal basis, most commonly granted as a reward for solid performance at a company.

Bonus Time
In Humi, admins can grant employees bonus time off. This may be considered Time in Lieu, or it may be given as another form of compensation.

Broker
Insurance brokers are an important part of the benefits experience. At Humi they facilitate picking the right plan at the right price.

C


Calendar Feed
Humi supports calendar feeds to show time off, birthdays, and anniversaries to different groups of employees on their external calendars, such as Google Cal, iCal, or Microsoft 360.

Cap
At the end of an accrual year, employees may only be able to carryover a limited number of vacation days, for example. This is the cap on accrual carryover.

Carrier
Carriers are the providers of the insurance products that are a part of your company's benefits plan. The three largest carriers in Canada are Manulife, Great West Life, and Sunlife, though Humi works with many more carriers than just the top three, in order to get the best plan possible for your company.

Carry-over
At the end of an accrual year, employees may be allowed to bring forward accrued time from the previous year into the next year. This is called carryover.

Co-Pay
Your co-pay is the amount of an insurance claim that the individual employee is responsible for, in the case that the entire claim is not covered by the insurance plan.

Commissions
Commissions are a form of variable-pay remuneration to your employees. Commissions are a good way to motivate and reward employees by incentivizing certain behaviours. Humi Payroll supports commissions of all types, to ensure you can pay your people however you like.

Compensation
How an employee is paid, ranging from full time salary, to part time contract, to hourly pay. Humi Payroll supports multiple different types of compensation to ensure all your employees get paid correctly and on-time.

CPP
The Canada Pension Plan (CPP) is a social insurance program developed to help Canadians save for retirement. Showing up as a deduction on the paycheck of employees, it can be withdrawn by the employee later on in life, once the employee is in retirement.

CRA
The Canada Revenue Agency (CRA) is the branch of the Canadian Federal Government which is responsible for collecting tax from all Canadians with any type of taxable income. Humi Payroll has the capability to remit tax directly for you, for all the salary you pay out to your employees.

Custom Fields
In Humi, Custom Fields can be created in the system to support any data you need stored on employee profiles. Configurable by groupings of fields, and displayable on select groupings of employees.

D


Deductible
An insurance deductible is the amount an individual needs to pay out of pocket for services before coverage from the plan kicks in.

Dental Coverage
Employee benefits plans through Humi cover costs that you may incur at your dentist. These costs include cleanings, basic, major, orthodontics, extractions, invisalign, and x-rays.

Department
In Humi, departments are controlled at the organization level. Sample departments are 'Product', 'Marketing', and 'Finance'.

E


EHT Remittance
Employer Health Tax (EHT) is a payroll tax on wages paid to employees at your company. The EHT amount is typically adjusted proportional to inflation every five years.

EI
Employment Insurance (EI) is a federal government program which provides temporary income support to unemployed Canadians, while they look for new jobs or to learn new skills. To be eligible for EI depend on what province you live in, and what kind of EI benefits you are applying for.

Employee Assistance Program
An EAP offers private and confidential counselling services to assist employees coping with personal or work-related stresses. Counselling is provided in the form of over-the-phone consultation often including psychological, addiction, marriage, legal, and financial counselling. See booklet for details.

eNPS
With Humi, you can conduct employee-net-promoter-score surveys. This will help you keep a pulse on your employees' happiness, which has been shown to be a strong indicator of a company's success.

eSignatures
Humi supports legally compliant digital signatures on documents displayed on employee's computers and phones. Documents are usually in PDF format.

F


Feedback
Humi supports multiple types of feedback: Public (visible to anyone), Private (visible only to you, the recipient, and admins), Manager Private (also visible to manager), and Admin Private (not visible to recipient).

Funnel
Humi allows you to track your applicants in the recruiting module through a Trello style Kanban funnel. This makes it incredibly easy to see the health of your hiring funnel at a glance.

G


Goals
In Humi, you can set up goals for your employees and teams. These goals are comprised of milestones, which can be binary, financial, percentage based, and more.

H


Health Care Spending Account (HCSA or HSA)
HCSAs are an affordable way to help plan members obtain services they require without the hardships of extensive out-of-pocket expenses. This is an individual employee account that provides reimbursement for eligible health care expenses or other benefits that are not covered under provincial health insurance plans or your current plan. See booklet for details.

I


Integrations
Humi supports a long list of integrations and partners. Tools you use every day like Google Calendar, Slack, and others all integrate seamlessly with Humi.

J


Job Board
Humi gives your company a public Job Board for potential applicants to apply through. This is a dynamic, public website, which displays the various job openings at your company, and includes a description of each job. Applicants can apply right through the Job Board, including the ability to upload their resume, cover letter, and provide any other key information.

Job Post
The Job Post is the fundamental unit of the Job Board. Humi allows you to publicly display information about your company, the job you're hiring for, what skills are required, and more.

Journey
In Humi, the employee journey is a tab on the employee profile which shows a history of changes, such as salary increases, position changes, and more.

Jury Duty Leave
If you have more than a few employees are called to Jury Duty each year, you may consider creating a dedicated leave type to help you track the absence.

L


Leave Type
Examples include Vacation, Sick, or Personal. Each leave type may accrue at a different rate, and have a different group of employees on it.

M


Milestones
Milestones in Humi are located under your team's goals, and can be binary, financial, percentage based, and more. Completing milestones for a goal help increase the overall progress towards completion of the goal.

N


Negative Balances
Humi supports negative time off balances. This allows employees to take vacation time which they have not yet accrued. Despite complicating the accounting side of things, this is far more common than one might expect, at many companies across Canada.

Nine-Box (9-Box)
The 9-Box is a succession planning and employee development tool, to assess employee performance and plan whether they will be 'coached up' or 'coached out'. Humi does not have 9 box functionality.

O


Offboarding
The process of terminating an employee from your company. Often this process comes with gathering equipment and sensitive data, ensuring access credentials to key software is revoked, and conducting an exit interview to glean valuable insights on how you can improve as a company.

OKRs
Objectives and Key Results' is a framework to help companies stay aligned towards a singular company-wide Objective or Goal. Usually, there are cascading Objectives for each department, which all support the over-arching company Objective. The Key Results are ambitious milestones which support the overall goal. Key Results are most often measurable, and managers hold employees accountable to them.

Onboarding
The process of bringing a new employee into your company. Often this process comes with signing an offer letter and other legal docs, having meetings with various existing team members, reading about the mission and culture of the company, and many onboarding reminders / tasks for existing employee to ensure the new hire has everything they need on their first day.

One on One
Humi supports 1-on-1 performance reviews, between a manager and their employee. Managers or admins can create templates for these reviews which include long answer, multiple choice, rating questions, and more.

Org Chart
An organizational chart is a diagram showing who reports to who at a company. Most commonly it is displayed in a tree structure.

Override
In Humi, a time off override is a one-time reset of an employee's time off balance, setting days used and days accrued to specific values at a specific point in time. From this point forward, the Humi time off engine takes over, calculating the employee's time off as normal.

P


Paid Time Off
Every employee in Canada is legally entitled to take some time away from work, and still be paid their usual salary. Humi helps employers track this information. This paid leave is called PTO, or Paid Time Off.

Paramedicals
Paramedicals are a group of services covered in benefits plans that usually consists of Physiotherapy, Massage, Acupuncture, Psychology, Chiropractor, Podiatrist, and more.

Pay Stub
A pay stub (paystub), or pay slip, is a document which outlines the breakdown of an employee's pay, each pay period. It shows the breakdown of income, tax, and other deductions.

Payroll Register
A payroll register is a table of data, for a given pay period, that lists your employee's hours worked, their gross pay, net pay, deductions, and the pay period date.

Personal Leave
Most commonly used as a blanket leave type to help employees when they must leave work for personal reasons, such as the death of a family member.

Position
In Humi, this is the 'role' an employee has at a company. Several employees may have the same position, such as 'Senior Developer'.

Premium
Premium is the monthly amount your company will pay to maintain its benefits plan. The cost is based on the number of people enrolled, and their status as single or family.

R


Records
In Humi, records are private text entries attached to a given employee profile. The visibility of these text entries can be controlled through roles and permissoins.

Reimbursements
Any money transferred from a company to an employee in return for expenses incurred by the employee are non-taxable. These funds transferred back to the employee to pay them back for purchases they had to make for work are called Reimbursements. Humi Payroll supports Reimbursements. Integrations with external software suites like Expensify are being released by Humi in 2019.

Remittance
The act of paying the government the money owed in taxes (of various types) for each employee's salary. Humi Payroll does this for you automatically, and generates the relevant documents to help you stay compliant.

Requestable
If a leave type is requestable, it means that employees can make requests themselves. Otherwise, admins will have to manually input time off for the employees.

Review
Humi supports performance reviews in any configuration - one-to-many, one-to-one, etc. Managers or admins can create templates for these reviews which include long answer, multiple choice, rating questions, and more.

ROE
An ROE (Record Of Employment) is an official form that an employee needs in order to apply for Employment Insurance (EI) benefits. The ROE shows how long the employee was employed by the company, and shows how much the employee earned with the employer.

Roles & Permissions
In Humi, Roles & Permissions is a section where you can create custom roles, and define custom permissions therein. This gives you full granular control over who can do what, down to the finest detail.

RRSP
A Registered Retirement Savings Plan (RRSP) is a Canadian savings account which helps encourage employees to start saving for retirement early. It works by saving tax for the employee, by spreading income out over several years, rather than taking the hit on higher tax rates when taking that same salary all in one year.

S


Salary
Humi supports multiple types of salaries, whether yearly, hourly, or contract / off-cycle. Talk to our Payroll team to find out if Humi Payroll is a good fit for your company at this time.

Sick Leave
Most commonly used for taking a day off of work when an employee is under the weather. Typically on Humi we see companies offering unlimited Sick leave, within reason, with admin approval. Humi helps admins keep tabs on sick days with helpful visualizations of time off usage throughout the year.

Status
In Humi, this is the state an employee is in, and it is defined by the system. Possible values are 'active', 'onboarding', or 'terminated'

Survey
Humi supports surveys of employees to ask them any set of questions. Managers or admins can create templates for these surveys which include long answer, multiple choice, rating questions, and more.

T


T4
The T4 is a tax form in Canada used for proof of salaried income from a company, generated each tax year during an employee's period of employment. Humi generates T4s for employees automatically.

Taxable Benefits
A taxable benefit is some extra form of compensation given to the employee by the employer, which will still have to be subject to taxation by the CRA. Company vehicles, paid room and board, and company phone plans are all considered taxable benefits.

Terminated Employee
An employee who is leaving, or has already left the company. They may be leaving voluntarily, or may have been fired. Terminated employees may be brought back to an active status in the Humi system if, for example, they are returning from school for a second internship.

TFSA
A Tax Free Savings Account (TFSA) is a savings account your employees can use to invest their capital, and not pay taxes on the gains. Humi supports integrated TFSAs through partnerships with various financial institutions.

Three-Sixty (360) Degree Feedback
A 360 degree performance review (sometimes called 360-feedback) is a process whereby an employee's colleagues, subordinates, and managers all review that employee (sometimes the employee may even review themself). Humi supports any type of 360 degree review you may want to setup.

Time in Lieu
Time in lieu is time off from work which an employee is granted for having worked outside of normal working hours. Lieu means ┴шоinstead┴ш². So when an employee is taking time in lieu, they are taking extra time off work instead of being paid for working overtime.

Time Off Request
In Humi, time off requests can be made by employees, or recorded manually by admins or managers. Companies can set up advanced approval flows in Humi to have various levels of approval for time off requests.

V


Vacation Leave
Most commonly used for taking a break from work. Taking time to rest and relax. In Ontario, the Employment Standards Act gives most people the right to 10 days of paid vacation. With enough seniority (5 years), this increases to 15 days.

Vacation Pay
Vacation Pay is a government mandated form of guaranteeing that employees can either take vacation time, or get paid out for vacation time not taken. Employees are mandated to receive at least 4% of the gross wages which they earned in a given year, as vacation pay (which can be taken as payment, or vacation time taken).

W


Waiting Period
Time off leave types may include a waiting period, in which the employee may not request time off, despite accruing time at a usual pace.

Worker's Comp
Workers' Compensation protects employees from financial hardship which ensues, after work-related injuries and occupational diseases.

WSIB Deductions
Deductions from payroll to cover employees in the case that they become injured at work. The Workplace Safety and Insurance Board (WSIB) requires some companies to pay WSIB premiums on their employee┴ш╙s wages. If an employee is injured while working, and they are prevented from working further for a period of time, they may be eligible to receive compensation from the WSIB.

Y


Year-to-date
Year-to-date (YTD) payroll is the amount of money your company has spent on payroll since the start of the year (whether calendar-year or fiscal-year) up until the current payroll period. YTD is calculated based on your employees' gross incomes. Employee gross income is the amount an employee has earned before taxes and other deductions.